How Gravia increased equipment tracking efficiency by 90% in just 3 months

From delays to instant equipment control

Gravia, a well-known construction company with years of experience managing complex projects, faced ongoing challenges in tracking equipment and coordinating between field teams and the office.

Equipment was constantly moving between construction sites, warehouses, and offices, and without a centralised tracking system it was difficult to avoid delays, losses, and unnecessary costs.

Their goal: to implement a solution that would give everyone – from office staff to field workers – instant, accurate visibility of equipment status, accessible directly from a mobile phone.

The challenges without a central system

Before introducing Gauss Box Equipment, the tracking process relied on:

• Manual records

• Emails

• Phone calls

This led to:

• No real-time insight into tool availability

• Inaccurate inventory estimates

• Duplicate purchases and extra costs

• Long delays waiting for confirmations from the office

The result: The admin team spent too much time chasing updates, while field workers were left waiting for approval before they could continue work.

Smart equipment management

Gauss Box Equipment enables end-to-end equipment management – from scanning to usage – all in one place, fast and easy.

Key features:

• Unique QR code tags for every piece of equipment

• Mobile scanning to log check-outs and returns

• Automatic recording of location, user, and status

• Real-time data available to the entire team

Implementation process (under 1 month):

1. Process analysis

2. System configuration & integration

3. Staff training

The system was fully operational from day one.

90% more efficient in just 3 months

Three months after implementation:

• 30% less time spent on inventory administration

• 90% increase in operational efficiency

• 2,000+ equipment records archived and ready for analysis

• Outdated data eliminated

• Costs reduced by avoiding duplicate purchases

Key advantage: Gravia now has a scalable, locally supported solution tailored to their needs – no need to juggle multiple separate tools.

Sustainable productivity with Gauss Box

This project shows how digitising a critical process can dramatically improve productivity – even in industries where physical equipment is at the core of operations.

With Gauss Box Equipment, Gravia has:

• Accelerated information flow

• Reduced administrative workload

• Increased control over resources